Inquiry’s Facility Officer

Description

We are seeking an individual with exceptional organisational and communication skills, coupled with a proactive approach to delivering results. As the Inquiry’s Facility Officer, you will play a crucial role in ensuring the seamless operation of the business and office premises. This multifaceted position involves diverse administrative responsibilities, including maintaining compliance with the Health and Safety Act. Your ability to collaborate and coordinate with Inquiry staff, external stakeholders, and contractors is pivotal to the effective functioning of the Inquiry.

Main Duties:

Day-to-Day Operations: Take charge of the daily operations of the Inquiry’s office premises, coordinating with internal and external stakeholders, such as Inquiry staff, contractors, building managers, suppliers, and visitors. Ensure the office is well-equipped and adheres to agreed contracts.

Health and Safety Compliance: Conduct quarterly risk assessments to ensure compliance with legislative requirements and develop Health and Safety Policies. Oversee the completion of Hazard Action Plans, delegating assignments to the team and ensuring timely and accurate completion.

Office Dilapidation Strategy: Collaborate with the People and Place Manager to plan, organise, and implement the office dilapidation strategy.

Asset Register and Procurement: Maintain the inquiry’s asset register, oversee office supplies, and coordinate with Finance and Communications teams for procurement using the Public Sector Easebuy system.

General Support: Provide support to the Operations and Delivery Team by conducting data audits, preparing for oral hearings, managing mailboxes, and reviewing and enhancing internal instructions, processes, and procedures

Line Management: Assume line management responsibilities for at least one team member.

Essential Criteria:

Workload Prioritisation: Demonstrated experience in workload prioritisation and the ability to take initiative based on sound judgment.

Customer Focus: Strong customer focus, with the ability to collaborate effectively across various business areas.

Problem-Solving Skills: Proven strong problem-solving skills, meticulous attention to detail, and logical thinking.

Communication Skills: Excellent communication skills, including confident interaction with colleagues and stakeholders at all levels.

Competencies and Experience Required:

Time in Post: The successful applicant is expected to stay in the post for the duration of the Inquiry.

Additional Information:

The Inquiry, based in central Edinburgh, requires a minimum of 2 days a week in the office, with the possibility of full-time work during hearings. Family-friendly policies are supported, and hybrid working is offered on days outside of hearings

Note: This is a full-time position based on a fixed-term contract for the duration of the Inquiry.

If you believe that your skill set aligns with the requirements for the position, please submit your application, along with an updated version of your CV.

ASA Recruitment is one of Scotland’s largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.

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