Administration Officer

Description

Our client in Aberdeen are looking to recruit an Administration Officer until March 2020. The postholder will be part of an established team that provides general administration support across the organisation. Working closely with colleagues to ensure delivery of best business practices as directed by the Office Manager the postholder will also assist the Corporate Support team and will be actively encouraged to offer and develop ideas to improve the service the business provides

The typical working week will be 37 hours ( Monday to Friday ) with a day rate based on an annual salary of £19,314 PAYE plus holiday accrual

Main duties of the role:

* Act as first point of contact with visitors to Head Office and provide a brief on local points of note including safety and facilities information
* Responsibility for booking all travel and accommodation for staff and external stakeholders in accordance with organisation’s policies and procedures
* Administration of travel, accommodation and subsistence record keeping which includes maintenance of budget commitments and expenditure in order to ensure that the budgetary position is up to date for reporting purposes
* Provide administrative support including photocopying, answering routine enquires, processing incoming and outgoing mail along with any other duties as they arise
* Provide cover across a range of generic tasks for the Administration Team and colleagues during times of planned and unplanned absences
* Budget control and administration of stock levels to ensure stationery in head office is adequately maintained and distributed
* Development and distribution of a range of official certificates and letters
* Work closely with colleagues across branches to source and process information as and when required
* Be responsible for the organisation of meetings for internal staff, and external stakeholders, including booking of conference rooms and arranging refreshments as and when required
* Administration of computer filing systems
* Facilitation of branch and board meetings including provision of agendas and papers for hosts and attendees
* Responsibility for issuing information letters and consultation documents, in both electronic and hard copy versions
* Collation of data
* Administration of databases through developing and reporting on monthly statistics

Essential criteria for postholder:

* Excellent minute taking skills
* Excellent general administration and organisational skills, with the ability to prioritise and plan workload
* Excellent verbal and written communication skills and confidence in engaging with a range of people at all levels
* Motivated and well organised with the ability to use own initiative to work at times with limited supervision and under pressure to meet project related deadlines and targets
* Good IT skills with a working knowledge of Microsoft Office

The postholder will be expected to have a current Basic Disclosure and be willing to undergo BPSS checking

If you are interested in the role of Administration Officer in Aberdeen please apply today with an up to date CV

ASA Recruitment is one of Scotland’s largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.

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